Spaces
Rooms and areas with dimensions, capacities, and uses.
Choose options compatible with the event.GROUPS & EVENTS
Quote groups and events with real knowledge of the hotel.
Knowledge Base of prices, menus, spaces, setups, and services for preparing contextualized proposals with AI assistance.
WHAT IT SOLVES
01SpacesChoose options compatible with the event.
02SetupsPhysically coherent proposals.
03MenusLess duplication of information.
SALES + OPERATIONS
A proposal should not start by searching through five Excel files and three PDFs.
HotelGEX organizes the knowledge needed for quoting: spaces, capacities, setups, menus, services, prices, and terms.
- Spaces and capacities.
- Setups and configurations.
- Menus and F&B services.
- Prices, terms, and commercial knowledge.
AI TO PROPOSE, TEAM TO CLOSE
Speed up preparation without losing commercial judgment.
AI can help structure a proposal based on the client’s requirements and the Knowledge Base, while the team retains control over pricing, terms, and sending.
NeedDates, attendees, event type, and requirements.
Knowledge BaseSpaces, menus, services, and prices.
AI ProposalContextualized and editable draft.
ValidationSales reviews, adjusts, and presents it.
GROUPS & EVENTS
Reusable knowledge to sell more effectively.
The structure is designed to reduce preparation time and prevent inconsistencies between the proposal and operations.
Setups
Theater, classroom, boardroom, cocktail, and available configurations.
Physically coherent proposals.Menus
Reusable F&B offerings for events and banquets.
Less duplication of information.Services
Audiovisual equipment, coffee breaks, accommodation, and configurable extras.
Build complete proposals.Prices
Amounts per day, person, or service according to the KB.
Consistent commercial foundation.AI Assistant
Interprets the briefing and combines available knowledge.
Speed up the first draft.Editable Proposal
The team can adjust text, line items, and terms.
Maintain commercial control.F&B Connection
Banquets and events share gastronomic knowledge.
Operations that are more consistent with what was sold.SALES PROCESS
Briefing, proposal, validation, and follow-up.
AI reduces manual preparation without replacing the sales close.
01BriefingGather the client’s needs and restrictions.
02ComposeCross-reference spaces, menus, services, and prices.
03ReviewSales adjusts the proposal and terms.
04OperateValidated information can support event preparation.
360° CONNECTION
Events leverages the knowledge that already exists.
F&B, Knowledge Base, and hotel data can prevent rebuilding the same information in every quote.
Knowledge BaseF&B ManagerBanquetsSpacesServicesGuest Experience
GROUPS → ENGAGE
The B2B pipeline can power follow-ups and reactivation without losing the opportunity context.
LeadOpportunityProposalFollow-up
→EngageAI CRM→B2B CommunicationAI · COPILOT · AUTOMATION
Events Copilot: accelerate proposals without losing commercial judgment.
Spaces, setups, menus, prices, services, and terms feed drafts that the team validates.
AI + 360°
Assisted quoting
Understands requirements and structures a proposal.
Greater speed.Cross-selling
Suggests accommodation, dining, audiovisual services, and complementary services.
Greater value per event.Automation
Follow-ups, tasks, and statuses keep the opportunity moving.
Organized pipeline.MADE BY HOTELIERS FOR HOTELIERS
See HotelGEX working with your hotel’s context.
HotelGEX does not replace your PMS or Channel Manager. It adds intelligence, coordination, and experience to your ecosystem.